Privacy Policy
Reymind Studio provides workflow automation, business process automation, and related consulting services for service businesses.
Effective date: 10th May 2026
This Privacy Policy explains how we collect, use, store, and protect personal information when you visit our website, contact us, book a workflow audit, or work with us.
Information we collect
We may collect the following information: Information you provide to us When you contact us, book a workflow audit, or communicate with us, we may collect: Name Business name Email address Phone number WhatsApp number Website URL Business requirements Workflow details shared by you Messages, files, or other information you choose to provide Information related to our services When we provide automation services, we may process business data needed to design, build, test, or maintain workflows. This may include: Lead or customer information Form submissions CRM records Email or message content Task and project data Payment status information Support requests Reporting data Tool and integration metadata We only process this information to provide the services requested by you or your business. Automatically collected information When you visit our website, some basic technical information may be collected automatically by our website hosting, analytics, or embedded tools, such as: IP address Browser type Device type Pages visited Date and time of visit Referring website
How we use information
We use collected information to: Respond to enquiries Schedule consultations or workflow audits Understand your business requirements Design and build automation workflows Connect and configure business tools Test, troubleshoot, and improve automations Provide support and project updates Send relevant service-related communication Improve our website, services, and internal operations Comply with legal or regulatory obligations We do not sell personal information.
WhatsApp, email, and communication
If you contact us through WhatsApp, phone, email, or a booking link, we may use those channels to respond to your enquiry or provide service-related updates. We will not send unrelated promotional messages without appropriate consent. You may ask us to stop contacting you at any time by replying “STOP” or contacting us at reymindstudio.work@gmail.com.
Use of third-party tools
We may use trusted third-party tools to operate our website, communicate with clients, schedule meetings, manage projects, build automations, and deliver services. These may include tools for: Website hosting Calendar booking Email communication WhatsApp communication CRM and forms Spreadsheets and databases Project management Automation platforms AI-assisted workflow processing Analytics and reporting These third-party services may process information according to their own privacy policies and terms.
AI-assisted processing
Some workflows may use AI tools to classify, summarize, extract, route, or generate information from business data. We use AI-assisted processing only for the purpose of delivering the requested automation or consulting service. We do not intentionally use client data to train public AI models. Clients are responsible for ensuring they have the necessary rights, permissions, and notices before sharing personal, customer, or business data with us for automation work.
Data sharing
We may share information only when necessary: With service providers who help us operate our website or deliver services With tools and platforms required to build or run your automation With your permission or instruction To comply with legal obligations To protect our rights, users, clients, or systems We do not sell or rent personal information to third parties.
Data security
We use reasonable technical and organizational measures to protect information from unauthorized access, misuse, loss, or disclosure. However, no method of transmission or storage is completely secure. You should avoid sharing highly sensitive information unless it is necessary for the service.
Data retention
We retain information only for as long as necessary to: Respond to enquiries Provide services Maintain business records Resolve disputes Comply with legal obligations When information is no longer required, we may delete, anonymize, or securely archive it.
Your rights
Depending on applicable law, you may have the right to: Request access to your personal information Request correction of inaccurate information Request deletion of your information Withdraw consent for certain processing Object to certain uses of your information Request that we stop contacting you To make a request, contact us at reymindstudio.work@gmail.com.
Client responsibility
If you use Reymind Studio to build workflows involving your customers, leads, employees, or users, you are responsible for ensuring that you have the necessary consents, notices, and legal basis to collect, share, and process that information. This includes obtaining proper opt-in consent before sending WhatsApp, SMS, email, or other automated communications.
Children’s data
Our services are intended for businesses and are not directed to children. We do not knowingly collect personal information from children.
Changes to this policy
We may update this Privacy Policy from time to time. The updated version will be posted on this page with a revised effective date.
Contact us
Registered address: 175, Home, 2/78, Vinayakar Koil Street, Surapet, Chennai, Thiruvallur, Tamil Nadu – 600066 Phone/WhatsApp: +91 8939004531 Email: reymindstudio.work@gmail.com